Search is the most essential feature provided by applications that make life simpler by finding us the things that are looked for. However, our dependency over these facilitating features has made it difficult to find survival without them available at all times. Technology is like that, at times it tends to fail and especially at one of those times when you really need it.
Following is a discussion based on one such failures of technology and the procedure of troubleshooting it. Outlook being a common personal data manager application amongst all groups of users makes the following information useful for corporate as well as home based users in fixing instant search Outlook.
Search and Its Essentiality
he search feature in Microsoft Outlook is bundled with a number of filters that makes it easier for users to search with properly defined criteria for finding a particular item. Almost regularly, this feature works absolutely fine without giving the user a hard time. However, situation where a moment of halt is surfaced is when you realize that something is wrong with the search feature.
‘The search doesn’t display a result and only shows results from a particular date. The indexing process goes on without an end.’
Verify the Problem
Outlook 2007, 2010, 2013, & 2016 are the latest versions in use and the ones that have encountered the issue of Instant Search not working in Outlook.
Before starting to troubleshoot, it is necessary to check whether any PST or mailbox has been marked for indexing or not.
NOTE: The version of Outlook used here is 2010. The procedure might differ slightly in other version of the client.
The PST files that are not listed are generally the corrupt ones. This state of the file can be resolved with the help of Scanpst utility (an inbuilt provided by Microsoft for fixing Outlook data file). If the repair was successful, run Outlook client and leave it on idle more for some time to let indexing take place and then check the status by following the given steps:
NOTE: The time taken for a file’s indexing might differ in each case based on the size of the PST. Size of the PST determines what amount of time it will take Outlook to index the file. However, if the procedure takes more than 30 minutes, then the file is still in trouble.
As an alternative in a situation like the one discussed above one can disable and re-enable the PST. Following are the steps for doing the same:
The above-suggested method will not work only if the index has got damaged in the process. For resetting the state do the following:
TIP: You can also reach the applet by typing ‘Indexing’ in the search field provided on Control Panel window.
This will help you rebuild the Index right from the scratch. However, this is based on the level of documents that have to be indexed in the process. Having the index rebuilt during the night is highly advised as the process takes up most of the processing speed of the computer.