How to Extract EDB to Office 365 in Simple Ways


Microsoft Exchange Server stores EDB files i.e. Exchange database files. These files contain emails, calendars, contacts, tasks, journals, attachments etc. Nevertheless, these EDB files are stored on-premise. Sometimes, due to Exchange server failure, virus attacks, power failure, JET Error, etc, these files got corrupted. Therefore, to resolve the problem user migrate EDB to Office 365. It is a cloud based online storage system. It is developed by Microsoft and is a part of Microsoft Online Office Suite. It facilitates user to access, view, and store data from anywhere at any point of time. So, uploading EDB emails to Exchange Online is beneficial. Therefore, in this article, we are going to find various needs and methods to import EDB files to Office 365.

Need to Migrate EDB to Office 365

There are various reasons why users opt to transfer their offline data to cloud storage. Some of them are described below:

  • Saving data in cloud storage eliminates the need for physical devices and software.
  • The user can easily access and migrate data from anywhere at any point of time with the availability of the mere network.
  • Microsoft Office 365 provides Anti Spam and Anti virus protection. That saves users data from any malicious activity.
  • Office 365 offers unlimited online archiving.
  • Microsoft provides 24/7 support for Exchange Online management. That reduces the burden from organization administrator.

Manual Approach to Import or Extract EDB to Office 365

In order to transfer, we will describe four methods. The user can opt any of the solutions as it totally depends upon the number of mailboxes user wants to migrate.

Solution #1 Cutover Migration or Express Migration

If the user wants to migrate all mailboxes at once then can opt Express migration. Basically, if the user is running Exchange 2003, Exchange 2007, Exchange 2010 or Exchange 2013 then they can use this migration technique.

Solution #2 Staged Migration

The user can opt for this migration if they are running Exchange 2003 or Exchange 2007, and there are more than 2,000 mailboxes. This technique enables the user to migrate mailboxes in batches.

Solution #3 Hybrid Migration

If the user wants to migrate more than 150-2000 mailboxes then they can use this migration process. It maintains both on-premises and online mailboxes for the organization. Moreover, if the user is running Exchange 2010 and wants to transfer mailboxes in small boxes then use this migration procedure.

Drawbacks of Manual Solutions to Move EDB Files to Office 365

These three manual approaches allows users to export EDB files. Nevertheless, it is very difficult and time-consuming task that also require high technical knowledge about Exchange server. Therefore, user can try an automated solution i.e. Exchange Server Recovery Tool. That easily migrate Exchange mailboxes to Microsoft Exchange Online without any interruption.

Solution#4 Automated Approach to Migrate EDB to Office 365

Users can try any of the described manual solutions depending upon the number of mailboxes they want to migrate. But, it these manual strategies is not easy as it seems to be. Therefore, it is recommended to try third party tool that easily transfers Exchange Database Files. Hence, user can perform this conversion by using some useful steps-

  • First, Download and Install the EDB to Office 365 Migrator software
  • Then, click on Export to upload EDB file
  • One thing should be remembered that users machine should be in Exchange Server domain and Active directory. Exchange Server should be ON
  • Now, user can click on user name to see the entire details of the mailbox
  • Then, enter the user ID and password
  • After this, click on Next
  • Then, click Export
  • On successful completion, the software will generate a complete migration report.


We have covered different manual strategies but these solutions are difficult and time-consuming. Therefore, user can opt for automated solution to perform migration of EDB to Office 365. Once the conversion is completed, there is no need for physical devices, software and maintenance. Moreover, Office 365 helps the user to access emails and other mailbox items from anywhere at any time.